Use the online native animal keeper record book to maintain and submit your native animal records and save on postage and handling costs.
It is a condition of your licence to keep your native animal records up-to-date. This includes records of:
- native animals you own
- details of how you acquired and disposed of them
- breeding events
- deaths or escapes.
These records help us keep track of the supply chain and ensure that captive-bred animals, not animals taken from the wild, are being bought and sold.
If you previously lodged your records using a paper animal record book or the NSW Native Animal Keeper Electronic Record Keeping System ('e-book') you will not see these records. They are currently kept in another system. We recommend you always keep a copy of your records.
Maintain and submit your records
Keeping and submitting accurate records is a condition of your licence, even if you have no native animals or there has been no change in the number or type of animals you hold since you last submitted your records.
Your online records must be submitted with the Wildlife Team in April each year for the previous 12 months (April to March). If you choose to submit records in batches as you go throughout the year, you need to ensure that you have submitted all batches by the end of April.
Late submissions (after 30 April) may result in a penalty.
Online native animal keeper record book
Your privacy
Using the online native animal keeper record book, you can manage your personal information and details of the native animals relevant to your licence.
This form contains information that identifies you and is defined as 'personal information' under the Privacy and Personal Information Act 1998 (NSW). It is an offence to provide false or misleading information in applications and documents in connection with matters under the Biodiversity Conservation Act 2016.
The Department of Climate Change, Energy, the Environment and Water (the department) collects and manages the personal information you provide in accordance with the Privacy and Personal Information Act. Information supplied on this form will be used by officers of the department. Your personal information, including any matters relating to your compliance with this licence, may be disclosed to third parties for the purposes of confirming information provided by you, and for law enforcement purposes. The department will not otherwise use your personal information except for purposes listed as exemptions in the Privacy and Personal Information Act.
When you purchase, trade, gift, or export with a licence holder they are required to record and store details of those transactions, including some of your personal information. This information is provided to the department for information and compliance purposes, including randomly checking compliance. When you buy or sell to someone you must tell them that you are recording their information and that it may be provided to the department.
Personal information collected by the department will be stored securely and disposed of according to the Records Management Policy. You have a right to access to modify and/or update your personal information the department holds about you. For inquiries about privacy or access to your information, contact the Information Access and Privacy team on 02 9860 1440 or [email protected].
Paper native animal keeper record book
Paper native animal keeper record books are available only to people without internet access. If you need assistance, please email the Wildlife Team at [email protected].
View an example of the information collected in a native animal keeper record book: Example animal record form (PDF 66KB).